Content Types

What is SharePoint Content Types?

SharePoint Content Types are a powerful feature in SharePoint that allows users to define a set of attributes and behaviors for a particular type of content. Content Types can be used to manage various kinds of data consistently across a SharePoint site or site collection.

Content Types include:

• Columns: These are pieces of metadata or attributes associated with the content type. They define what information is to be collected. For example, a content type for documents might have columns for “Author,” “Publish Date,” and “Document Type.”

• Workflow: Content types can also include workflows that define business processes related to the content. For example, a content type for “Contract” might have an approval workflow associated with it.

• Document Templates: A content type can have associated document templates, providing users with a predefined format when creating new items of that content type.

• Information Management Policies: These policies can be applied to content types to enforce rules such as retention, auditing, and other compliance requirements.

Content Types can be created at the site collection level and used across multiple lists and libraries, promoting consistency and reuse. This hierarchical structure allows lower-level content types to inherit settings and columns from higher-level content types, making it easier to manage and update them centrally.

Using SharePoint content types improves information organization, helps in applying consistent data management practices, and enhances the use of metadata across SharePoint environments.