PMO Business Case Template

What is PMO Business Case Template?

A PMO (Program Management Office) Business Case Template is a structured framework used to develop and present a business case for a program or project to stakeholders, including senior management, executives, and other decision-makers. The template helps to clearly articulate the benefits, costs, risks, and strategic alignment of a proposed initiative, making it easier to secure approval and funding.

A typical PMO Business Case Template includes the following sections:

  1. Executive Summary: A brief overview of the program or project, highlighting its key objectives, scope, and expected outcomes.
  2. Problem Statement: A clear description of the business problem or opportunity that the program or project aims to address.
  3. Benefits: A detailed list of the benefits that the program or project is expected to deliver, including financial, operational, strategic, and intangible benefits.
  4. Costs: A breakdown of the estimated costs associated with the program or project, including development, implementation, maintenance, and ongoing expenses.
  5. Risks: An identification and assessment of potential risks and threats that may impact the success of the program or project, along with proposed mitigation strategies.
  6. Strategic Alignment: An explanation of how the program or project aligns with the organization's overall strategy, goals, and objectives.
  7. Key Performance Indicators (KPIs): A list of measurable KPIs that will be used to track progress, measure success, and evaluate the effectiveness of the program or project.
  8. Implementation Plan: A high-level outline of the steps required to implement the program or project, including timelines, milestones, and resource allocation.
  9. Conclusion: A summary of the key points made in the business case, emphasizing the importance of the program or project and its potential impact on the organization.

Using a PMO Business Case Template can help ensure that all necessary information is included and presented in a clear, concise manner, making it easier for stakeholders to understand and evaluate the proposed initiative. This can increase the chances of securing approval and funding, ultimately driving business success and growth.

PMO Business Case

Provide a concise overview of the business case, highlighting the need for a PMO and the expected benefits.

Explain the current situation and the challenges that the organization is facing which necessitate a PMO.

  • Objective 1: Description and how it supports organizational goals.
  • Objective 2: Description and how it supports organizational goals.
  • Vision: The long-term vision for the PMO.
  • Mission: The mission statement defining the PMO's purpose.
  • Functions: Key functions and services the PMO will provide.

Detail the benefits the PMO will bring to the organization, including improved project success rates, better resource management, and enhanced strategic alignment.

  • Costs: Outline the estimated costs for setting up and running the PMO.
  • Benefits: Quantify the benefits in terms of cost savings, revenue enhancement, or other metrics.

Identify potential risks associated with establishing the PMO and propose mitigation strategies.

Outline the steps, timeline, and key milestones for establishing the PMO.

Define how the performance of the PMO will be measured and reported.

Provide recommendations for the next steps and decision points.

Prepared By: Name
Reviewed By: Name
Approved By: Name


This business case is intended to provide a rationale for the establishment of a PMO and should be reviewed and updated as necessary.

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External links:

    • Use nine blocks in Miro's pre-made Business Plan Template to determine and align your business priorities in a visual way.

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  • project/templates/pmo_business_case_template.txt
  • Last modified: 2024/07/15 20:25
  • by Henrik Yllemo