PMO Action Plan Template

What is PMO Action Plan Template?

A PMO (Program Management Office) Action Plan template is a tool used in program management to outline and track specific actions, tasks, or deliverables required to achieve project objectives. It is a structured document that provides a roadmap for the team members to follow, ensuring that all necessary steps are taken to complete the project successfully.

A typical PMO Action Plan template may include the following sections:

  1. Project Overview: A brief summary of the project, including its goals, scope, and stakeholders.
  2. Objectives: Clear statements of what needs to be achieved by completing the action plan.
  3. Deliverables: Specific outputs or results required to meet the objectives.
  4. Action Items: Detailed tasks or activities that need to be performed, including:
    • Task description
    • Responsible person/ team
    • Target completion date
    • Priority level (high, medium, low)
  5. Dependencies: Identification of any dependencies between action items, such as which task must be completed before another can start.
  6. Risks and Assumptions: Potential risks or assumptions that may impact the success of the action plan, along with mitigation strategies or contingency plans.
  7. Monitoring and Control: Regular review and tracking mechanisms to monitor progress, identify deviations from plan, and take corrective actions as needed.
  8. Closure: Procedures for completing and documenting each action item, including verification and validation processes.

Benefits of using a PMO Action Plan template include:

  1. Improved project planning: A structured approach to defining and sequencing tasks ensures that all necessary steps are taken into account.
  2. Enhanced collaboration: Clear communication among team members and stakeholders helps ensure everyone is aligned on the project goals and objectives.
  3. Increased accountability: Assigning specific responsibilities and deadlines promotes individual ownership and motivation.
  4. Better risk management: Identifying potential risks and developing mitigation strategies helps minimize the impact of unexpected events.
  5. Improved reporting and tracking: Regular monitoring and control enable timely identification of issues, allowing for proactive adjustments to stay on track.

By using a PMO Action Plan template, program managers can create a comprehensive plan that guides their team members through the project lifecycle, ensuring successful delivery of the desired outcomes.

PMO Action Plan

Provide a brief overview of the action plan, including its purpose and expected outcomes.

  • Objective 1: Description and desired result.
  • Objective 2: Description and desired result.

Define the boundaries and responsibilities of the PMO within the organization.

Explain how the PMO's actions align with the organization's strategic goals.

Outline the governance structure of the PMO, including key roles and decision-making processes.

  • Description: What the initiative entails.
  • Actions:
    • [ ] Action Item 1 - Responsible Party - Due Date
    • [ ] Action Item 2 - Responsible Party - Due Date
  • Description: What the initiative entails.
  • Actions:
    • [ ] Action Item 1 - Responsible Party - Due Date
    • [ ] Action Item 2 - Responsible Party - Due Date

Detail the resources required for the PMO to execute the action plan, including staffing, budget, and tools.

Identify potential risks to the action plan and outline mitigation strategies.

Define the metrics that will be used to measure the success of the PMO's actions.

Describe the communication strategy to keep stakeholders informed about the PMO's progress.

Explain the process for reviewing the action plan's effectiveness and making necessary adjustments.

Prepared By: Name
Reviewed By: Name
Approved By: Name


This PMO Action Plan is a living document and should be updated regularly to reflect changes in strategy, priorities, or external conditions.

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  • project/templates/pmo_action_plan_template.txt
  • Last modified: 2024/07/15 20:23
  • by Henrik Yllemo