Project Resource Matrix Template

What is Project Resource Matrix Template?

A Project Resource Matrix (PRM) template is a tool used in project management to document and organize resources, such as personnel, materials, equipment, and other assets, required to complete specific tasks or activities within a project. The PRM template provides a structured format for identifying, allocating, and tracking the resources needed to achieve project goals.

A typical PRM template includes the following elements:

  1. Resource ID: A unique identifier assigned to each resource.
  2. Resource Name: The name of the person, team, or asset being tracked.
  3. Role/Responsibility: A brief description of the role or responsibility associated with the resource.
  4. Task/Activity: The specific task or activity that requires the resource.
  5. Quantity Required: The number of resources needed to complete the task or activity.
  6. Units of Measurement: The unit in which the quantity is measured (e.g., hours, days, personnel).
  7. Start Date: The date when the resource is required to start working on the task or activity.
  8. End Date: The date when the resource is expected to complete the task or activity.
  9. Resource Type: The type of resource being tracked (e.g., person, team, equipment, material).
  10. Status: The current status of the resource allocation (e.g., allocated, pending, unavailable).

The PRM template can be used in various ways, such as:

  1. Resource leveling: Identifying and adjusting resource availability to ensure that tasks are completed efficiently.
  2. Resource allocation: Assigning resources to specific tasks or activities based on their skills, expertise, and availability.
  3. Risk management: Identifying potential risks associated with resource availability and developing mitigation plans.
  4. Budgeting: Tracking resource costs and ensuring that they align with the project budget.
  5. Communication: Providing a clear understanding of resource requirements and allocations to team members, stakeholders, and sponsors.

By using a PRM template, project managers can ensure that resources are properly allocated, utilized efficiently, and tracked throughout the project lifecycle. This helps to reduce waste, minimize delays, and improve overall project performance.

Project Resource Matrix

  • Project Name:
  • Project Manager:
  • Resource Allocation Date:
Resource Name Skill Set Role Assigned Task Start Date End Date Hours Allocated
John Doe Java, SQL Developer Database Integration 2024-08-01 2024-08-15 80
Jane Smith Photoshop, Illustrator Designer UI/UX Design 2024-08-01 2024-08-20 100
Mike Brown Project Management, Agile Project Coordinator Sprint Planning 2024-08-05 2024-08-10 40
Resource Name Total Hours Allocated Hours Remaining Hours
John Doe 160 80 80
Jane Smith 160 100 60
Mike Brown 160 40 120
  • [Date]: Note or update on resource status or changes.
  • Approved by:
  • Signature:
  • Date:

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External links:

    • Project Resource Matrix Template is the go-to resource for project managers. It's a document that lists all of the resources required to complete a given project, and what role they will play in it. This template can be used by anyone who needs to create an accurate list of people or skills necessary for any given project. Download Project Resource Matrix Template!
    • Organize your resources with our free resource plan template. It will collect all your project's resources and map them out.

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  • project/templates/project_resource_matrix_template.txt
  • Last modified: 2024/07/16 17:53
  • by Henrik Yllemo