PMO Maturity Assessment Template

What is PMO Maturity Assessment Template?

A very specific and technical question!

A PMO (Program Management Office) Maturity Assessment Template is a tool used to evaluate the maturity level of an organization's program management office. It helps organizations assess their current program management capabilities against industry-recognized best practices and standards.

The template typically includes questions and rating scales that measure various aspects of program management, such as:

  1. Program Management Processes: Governance, planning, execution, monitoring and control, and closure.
  2. Organizational Structure: Roles, responsibilities, and relationships within the PMO and across the organization.
  3. Skills and Knowledge: Training, certifications, and expertise within the PMO and among program managers.
  4. Tools and Technology: Use of project management information systems (PMIS), collaboration tools, and other digital solutions.
  5. Metrics and Performance Measurement: Key performance indicators (KPIs), dashboards, and reporting mechanisms.

The assessment typically involves self-assessment questionnaires, surveys, or interviews with PMO staff and stakeholders. The results provide a maturity level rating, usually on a scale of:

  1. Initial (Ad Hoc): Basic program management practices are present, but not consistently applied.
  2. Repeatable (Defined): Standardized processes and procedures are established, but may not be fully integrated into daily work.
  3. Managed (Managed): Program management is managed through defined processes, with clear roles and responsibilities.
  4. Measured (Optimizing): Performance measurement and reporting are well-established, with continuous improvement initiatives in place.
  5. Optimizing (Mastered): The PMO has achieved a high level of maturity, with a culture of continuous improvement and innovation.

By using the PMO Maturity Assessment Template, organizations can:

  1. Identify areas for improvement and development
  2. Develop targeted training and professional development plans
  3. Enhance program management capabilities
  4. Improve collaboration and communication across the organization
  5. Demonstrate compliance with industry standards and regulations

Some common frameworks used to assess PMO maturity include:

  1. Project Management Institute (PMI) Program Management Maturity Model (PMM)
  2. Organization for Economic Co-operation and Development (OECD) Programme Management Maturity Model (P3M)
  3. American National Standards Institute (ANSI) Project Management Standard (PM-Std 99)

Please note that the specific questions, rating scales, and maturity levels may vary depending on the framework or organization using the template.

PMO Maturity Assessment

Assessor: Your Name
PMO Name: PMO Title

  • Level 1: Initial Process
  • Level 2: Structured Process and Standards
  • Level 3: Organizational Standards and Institutionalized Process
  • Level 4: Managed Process
  • Level 5: Optimizing Process
  • Level 1: Ad hoc strategy, no formal alignment with business goals.
  • Level 2: Defined strategy, some alignment with business goals.
  • Level 3: Strategy integrated with business planning.
  • Level 4: Strategy contributes to business success.
  • Level 5: Strategy optimization and proactive business contribution.
  • Level 1: Informal governance with no clear roles.
  • Level 2: Established governance structure with defined roles.
  • Level 3: Governance aligned with organizational policies.
  • Level 4: Governance actively monitored and managed.
  • Level 5: Governance optimized and continuously improved.
  • Level 1: Processes are unstructured and inconsistently applied.
  • Level 2: Processes are standardized and documented.
  • Level 3: Processes are aligned with best practices.
  • Level 4: Processes are managed and measured.
  • Level 5: Processes are optimized and automated where possible.
  • Level 1: No formal PMO team, reliance on individual effort.
  • Level 2: Dedicated PMO team with basic project management skills.
  • Level 3: Skilled PMO team with professional development opportunities.
  • Level 4: High-performing PMO team with advanced skills.
  • Level 5: PMO team recognized as a center of excellence.
  • Level 1: Ad hoc use of tools, no standardization.
  • Level 2: Basic project management tools in place.
  • Level 3: Integrated project management tools aligned with processes.
  • Level 4: Advanced tools with analytics capabilities.
  • Level 5: Cutting-edge tools with predictive capabilities.
  • Level 1: No formal performance measurement.
  • Level 2: Basic performance metrics tracked.
  • Level 3: Comprehensive performance management system.
  • Level 4: Performance actively used for decision-making.
  • Level 5: Performance measurement drives organizational learning and growth.

Overall Maturity Level: Enter Level

  • Strength 1
  • Strength 2

Areas for Improvement:

  • Area 1
  • Area 2

Provide actionable recommendations based on the assessment to improve the PMO's maturity.

Prepared By: Name
Reviewed By: Name
Approved By: Name


This maturity assessment is a tool for evaluating the current state of the PMO and identifying areas for improvement.

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  • project/templates/pmo_maturity_assessment_template.txt
  • Last modified: 2024/07/15 20:33
  • by Henrik Yllemo