Project Closure Report Template

What is Project Closure Report Template?

A Project Closure Report Template is a document used to formally conclude a project, ensuring that all tasks, deliverables, and responsibilities are completed or transferred according to plan. The report template serves as a checklist to confirm that the project has been successfully closed out.

Here's an outline of the typical sections included in a Project Closure Report Template:

I. Introduction

  • Project title and background information
  • Purpose of the closure report
  • Date of project completion

II. Overview of Project Completion

  • Summary of major milestones achieved
  • Key accomplishments and successes
  • Lessons learned and areas for improvement

III. Task Completion

  • List of all tasks, with:
    • + Task name
    • + Status (completed, in progress, or not applicable)
    • + Date completed or estimated completion date
    • + Any outstanding issues or risks

IV. Deliverables

  • List of deliverables, with:
    • + Deliverable name
    • + Status (delivered, pending delivery, or not applicable)
    • + Date delivered or expected delivery date

V. Stakeholder Engagement and Communication

  • Summary of stakeholder engagement and communication activities
  • Evidence of stakeholder feedback and input

VI. Risks and Issues

  • List of identified risks and issues, with:
    • + Risk/issue description
    • + Impact on the project
    • + Mitigation actions taken or planned

VII. Lessons Learned and Recommendations

  • Summary of lessons learned from the project experience
  • Recommendations for future projects or improvements

VIII. Project Closure Activities

  • List of activities performed to formally close out the project, including:
    • + Final reporting and documentation
    • + Asset disposal or transfer
    • + Contract closure or termination
    • + Handover of responsibilities

IX. Appendices

  • Supporting documents, such as:
    • + Meeting minutes and agendas
    • + Decision logs
    • + Change requests and approvals
    • + Other relevant project materials

X. Sign-Off

  • Project manager's sign-off to confirm the report is accurate and complete
  • Date of sign-off

The Project Closure Report Template ensures that all necessary information is captured, and stakeholders are informed about the project's completion. It also provides a comprehensive record for future reference, helping to improve future projects and maintain transparency throughout the organization.

Project Closure Report

  • Project Name:
  • Project Manager:
  • Project Sponsor:
  • Start Date:
  • End Date:
  • Objective:
  • Scope:
    • Initial Scope:
    • Final Scope:
  • Schedule:
    • Planned Dates:
    • Actual Dates:
  • Budget:
    • Estimated Cost:
    • Actual Cost:
  • Objectives Met:
    • Objective, Status
  • Deliverables:
    • Deliverable, Status
  • Successes:
    • Description, Impact
  • Challenges:
    • Description, Impact, Resolution
  • Positive Lessons:
    • Description, Impact on Future Projects
  • Areas for Improvement:
    • Description, Recommended Actions
  • Feedback Summary:
    • Stakeholder, Comments
  • Budget Analysis:
    • Summary of Costs, Variances
  • Final Financial Status:
    • Summary of Overall Financial Performance
  • Documentation Provided:
    • Type of Document, Location
  • Prepared by:
  • Reviewed by:
  • Approved by:
  • Date:

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  • project/templates/project_closure_report_template.txt
  • Last modified: 2024/07/16 17:35
  • by Henrik Yllemo