What is Project Closure Report Template?

A Project Closure Report Template is a document used to formally conclude a project, ensuring that all tasks, deliverables, and responsibilities are completed or transferred according to plan. The report template serves as a checklist to confirm that the project has been successfully closed out.

Here's an outline of the typical sections included in a Project Closure Report Template:

I. Introduction

• Project title and background information
• Purpose of the closure report
• Date of project completion

II. Overview of Project Completion

• Summary of major milestones achieved
• Key accomplishments and successes
• Lessons learned and areas for improvement

III. Task Completion

• List of all tasks, with:
  • + Task name
  • + Status (completed, in progress, or not applicable)
  • + Date completed or estimated completion date
  • + Any outstanding issues or risks

IV. Deliverables

• List of deliverables, with:
  • + Deliverable name
  • + Status (delivered, pending delivery, or not applicable)
  • + Date delivered or expected delivery date

V. Stakeholder Engagement and Communication

• Summary of stakeholder engagement and communication activities
• Evidence of stakeholder feedback and input

VI. Risks and Issues

• List of identified risks and issues, with:
  • + Risk/issue description
  • + Impact on the project
  • + Mitigation actions taken or planned

VII. Lessons Learned and Recommendations

• Summary of lessons learned from the project experience
• Recommendations for future projects or improvements

VIII. Project Closure Activities

• List of activities performed to formally close out the project, including:
  • + Final reporting and documentation
  • + Asset disposal or transfer
  • + Contract closure or termination
  • + Handover of responsibilities

IX. Appendices

• Supporting documents, such as:
  • + Meeting minutes and agendas
  • + Decision logs
  • + Change requests and approvals
  • + Other relevant project materials

X. Sign-Off

• Project manager's sign-off to confirm the report is accurate and complete
• Date of sign-off

The Project Closure Report Template ensures that all necessary information is captured, and stakeholders are informed about the project's completion. It also provides a comprehensive record for future reference, helping to improve future projects and maintain transparency throughout the organization.