What is Project Scope Statement Template?

A Project Scope Statement (PSS) template is a document that outlines the objectives, deliverables, and boundaries of a project. It serves as a foundation for understanding what needs to be accomplished during the project lifecycle. The PSS template typically includes the following elements:

1. Project Overview: A brief summary of the project, including its purpose, goals, and objectives.
2. Scope Statement: A clear description of the project's scope, including:
   • What is included in the project (inclusive scope)
   • What is excluded from the project (exclusive scope)
   • Any assumptions or constraints that influence the scope
3. Objectives: Specific, measurable, achievable, relevant, and time-bound (SMART) goals that the project aims to accomplish.
4. Deliverables: A detailed list of what the project team will deliver at the end of the project, including:
   • Physical products (e.g., software, hardware)
   • Intangible products (e.g., reports, documentation)
   • Services or outcomes
5. Stakeholders: A list of individuals or groups who have a vested interest in the project's success and may be impacted by its outcome.
6. Assumptions and Dependencies: Any assumptions made about the project's environment, resources, or stakeholders, as well as any dependencies between the project and other initiatives.
7. Constraints: Limitations or restrictions that may impact the project's scope, schedule, or budget, such as:
   • Resource constraints (e.g., personnel, equipment)
   • Budget constraints
   • Regulatory requirements
8. Scope Verification: A description of how the project team will verify and validate the scope statement throughout the project lifecycle.

The Project Scope Statement template is often used to:

1. Establish a common understanding among stakeholders about what needs to be accomplished.
2. Clarify the project's objectives, deliverables, and boundaries.
3. Identify potential risks and opportunities for the project.
4. Guide decision-making and ensure that all stakeholders are aligned with the project's scope.

Here is an example of a Project Scope Statement template:

Project Overview

• Project Name: [Insert project name]
• Purpose: [Briefly describe the purpose of the project]

Scope Statement

• Inclusive Scope:
  • + Develop a new software application
  • + Integrate with existing systems
• Exclusive Scope:
  • + Do not develop a mobile app
  • + Do not conduct market research

Objectives

• Deliver a functional software application by [Insert date]
• Achieve a minimum of 80% user satisfaction rating

Deliverables

• Functional software application
• User documentation and training materials
• Project report detailing the scope, schedule, and budget

Stakeholders

• Project Sponsor: [Name]
• Team Members: [List team members' names]
• End-Users: [List end-users' names]

Assumptions and Dependencies

• The software application will be developed using [Insert programming language or framework].
• The integration with existing systems will require collaboration with the IT department.

Constraints

• Budget constraint: $500,000
• Resource constraint: Limited personnel availability

Scope Verification

• Regular scope verification meetings will be held bi-weekly to review progress and ensure alignment with the scope statement.
• Changes to the scope statement will be approved through a formal change management process.

This is just an example, and you can customize your Project Scope Statement template based on your organization's specific needs and requirements.