Table of Contents
Stakeholder Analysis Template
What is Stakeholder Analysis Template?
A Stakeholder Analysis Template is a tool used in project management and organizational development to identify, analyze, and prioritize stakeholders who have an interest or impact on a specific project or initiative. The template helps to categorize stakeholders based on their level of interest and influence, which enables project managers and decision-makers to develop effective communication strategies and engagement plans.A typical Stakeholder Analysis Template includes the following components:
- Stakeholder Identification: A list of potential stakeholders who may be impacted by the project or initiative.
- Stakeholder Classification: A categorization system to group stakeholders based on their level of interest and influence:
- High Interest, High Influence (HI-HI): Key decision-makers with significant interest and influence.
- Low Interest, High Influence (LI-HI): Stakeholders who may not have a direct interest but can still exert significant influence.
- High Interest, Low Influence (HI-LI): Stakeholders with significant interest but limited influence.
- Low Interest, Low Influence (LI-LI): Stakeholders with minimal interest and influence.
- Stakeholder Analysis: A table or matrix to analyze each stakeholder's characteristics, including:
- Name and title
- Level of interest in the project/ initiative
- Level of influence on the project/initiative
- Expectations from the project/initiative
- Concerns or issues related to the project/initiative
- Prioritization: A process to prioritize stakeholders based on their level of interest and influence, as well as the potential impact on the project's success.
- Communication Plan: A strategy for engaging with each stakeholder group, including communication channels, frequency, and content.
Example of a Stakeholder Analysis Template:
| Stakeholder | Interest Level | Influence Level | Expectations | Concerns |
| — | — | — | — | — |
| Project Sponsor | High | High | Clear project goals | Timely progress updates |
| Team Members | High | Medium | Clarity on roles and responsibilities | Feedback on performance |
| Customers | High | Low | Quality products/services | Competitive pricing |
| Suppliers | Medium | Low | Reliable delivery schedules | Pricing negotiations |
By using a Stakeholder Analysis Template, organizations can:
- Identify key stakeholders and their interests
- Develop targeted communication strategies to engage with each stakeholder group
- Prioritize resources and efforts based on the level of interest and influence
- Build stronger relationships with important stakeholders
This template is a valuable tool for project managers, business analysts, and organizational development professionals to ensure that stakeholder needs are considered throughout the project lifecycle.
Stakeholder Analysis Template
Project Information
- Project Name:
- Project Manager:
- Date:
Stakeholder Identification
| Stakeholder Name | Role in Project | Contact Information |
|---|---|---|
| John Doe | Sponsor | johndoe@example.com |
| Jane Smith | Team Lead | janesmith@example.com |
Stakeholder Analysis
| Stakeholder Name | Interest | Influence | Power | Expected Impact | Engagement Strategy |
|---|---|---|---|---|---|
| John Doe | High | High | High | Critical | Regular updates, one-on-one meetings |
| Jane Smith | Medium | High | Medium | Significant | Inclusion in decision-making process |
Communication Plan
- Frequency: Weekly updates, monthly meetings
- Method: Emails, meetings, reports
- Documentation: Meeting minutes, status reports
Monitoring and Review
- Review Frequency: At key project milestones
- Adjustments: Based on stakeholder feedback and project evolution
Approval
- Approved by:
- Signature:
- Date:
Export as PDFRelated:
External links:
- Stakeholder Analysis Matrix Template - tools4dev —tools4dev.org
- Stakeholder Analysis Template | Creately —creately.com
- \n\nA Stakeholder Analysis Template is an essential tool for project managers when it comes to managing stakeholder expectations. It allows for the identification of all stakeholders, their importance and the degree to which their satisfaction needs to be managed. The template helps to identify their interests and determine the best way to communicate with them. It also helps to predict how stakeholders are likely to respond to particular decisions and plan in advance how to manage them. By engaging with stakeholders in the early stages of project planning it helps to minimize risk and ensure project success.