What is Change Request Form Template?

A Change Request Form Template is a standardized document used in project management to request changes to a project scope, schedule, or budget. It provides a structured format for stakeholders and team members to submit change requests, which are then reviewed and evaluated by the project manager and other relevant stakeholders.

Typically, a Change Request Form Template includes the following sections:

1. Change Request Identification: This section provides a unique identifier for the change request, including a reference number or code.
2. Project Information: This section lists the project name, project manager, and any other relevant details.
3. Description of Change: A clear and concise description of the requested change, including its impact on the project scope, schedule, or budget.
4. Reason for Requesting Change: The reason why the change is being requested, including any justification or explanation.
5. Expected Benefits: An outline of the expected benefits from implementing the requested change, such as improved functionality, reduced costs, or enhanced user experience.
6. Impact Analysis: A detailed analysis of how the requested change will impact the project, including potential risks, dependencies, and timelines.
7. Alternative Solutions: Any alternative solutions that have been considered to address the issue driving the change request.
8. Cost Estimate: An estimate of the costs associated with implementing the requested change, including any additional resources or personnel required.
9. Schedule Impact: An assessment of how the requested change will impact the project schedule, including any changes to milestones, deadlines, or dependencies.
10. Risk Assessment: A risk assessment of the requested change, including potential risks, threats, and mitigation strategies.
11. Decision-Making Criteria: The criteria used to evaluate the requested change, such as business value, technical feasibility, or stakeholder expectations.
12. Change Request Status: A tracking section to monitor the status of the change request, including its approval, rejection, or pending status.

The Change Request Form Template serves several purposes:

1. Standardization: Provides a standardized format for submitting and reviewing change requests.
2. Consistency: Ensures that all stakeholders use the same language and structure when requesting changes.
3. Transparency: Facilitates open communication among team members, stakeholders, and project managers.
4. Efficiency: Streamlines the process of evaluating and implementing changes, reducing administrative burdens.
5. Improved Decision-Making: Provides a structured approach to evaluating change requests, ensuring that decisions are made based on clear criteria and considerations.

By using a Change Request Form Template, project teams can effectively manage changes, mitigate risks, and ensure that projects deliver value to stakeholders while staying within scope, schedule, and budget constraints.