Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system.
It is created to facilitate the correct records management policies within the organization, fulfilment of regulatory compliance, integration to operational and Knowledge Management systems and the search for information within the organization
Human resource Administration Accounting and finance Legal (including contracts) Drawings and specifications Studies and reports Calculations and designs Construction Approvals and reviews Correspondence
Accounting Records Accounts receivable Accounts payable ledger Balance sheets Bank deposit records Bank statements Cash books Pay roll Stock ledger Fixed capital records Budget reports Petty cash Profit & Loss Statements Administrative Records Audit reports Reports (research) Correspondence, general Correspondence, personnel Correspondence, purchase Requisitions Systems and procedure records Telephone records Inventory, plant records Advertising Contracts Drawings and Artwork Estimates Market data and Surveys Samples Displays Correspondence Corporate Annual reports Capital stock certificates Capital stock ledger Contracts, employee Dividend register Licenses Permits to do business Incorporation records Charters Legal Charters Affidavits Claims Copyright Mortgages Trademarks Licenses Leases Contracts Agreements Personnel Accident reports Injury claims Applications Terminations Attendance records Correspondence Other Correspondence Complaints Annual reports Investigative reports Legislative reports Grant applications Laboratory reports Grant decision letters Photographs Publications Minutes Drafts Audio or video recordings Workshop evaluations Performance evaluations Property records Accounting papers Legal papers Inventories Correspondence Enclosure papers Manorial papers Personal and political papers Maps and plans