The typical Prioritization Matrix Template looks like this:
Urgency | Importance |
— | — |
High | Must-Do (Urgent & Important) |
Medium | Should-Do (Important but Not Urgent) |
Low | Could-Do (Urgent but Not Important) |
Very Low | Won't-Do (Not Urgent or Important) |
Here's a breakdown of each quadrant:
Must-Do (High Urgency & High Importance): Tasks that are both urgent and important require immediate attention. Examples might include addressing a critical issue, meeting a deadline, or resolving an emergency.
Should-Do (Medium Urgency & High Importance): Important tasks that are not urgent should be done as soon as possible. These might include long-term projects, planning, or strategic initiatives.
Could-Do (High Urgency & Low Importance): Tasks that are urgent but not important can often be delegated or postponed. Examples might include responding to non-critical emails or attending non-essential meetings.
Won't-Do (Low Urgency & Low Importance): Tasks that are neither urgent nor important can usually be eliminated or minimized. These might include busywork, unnecessary reports, or procrastination activities.
When using a Prioritization Matrix Template, follow these steps:
By using a Prioritization Matrix Template, you can make more informed decisions about how to allocate your time and resources, focus on high-priority activities, and achieve your goals more effectively.
Task/Project | Description | Importance (1-5) | Urgency (1-5) | Total Score |
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Task/Project | Description | Total Score |
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